Title: Accounting Associate
Department: Finance and Administration
FLSA: Non-Exempt
Immediate Supervisor: Director of Finance

Summary:
Responsible for the bookkeeping tasks of accounts payable, payroll, and income management.  Ensure revenue transactions are journalized accurate and timely.  S/he will communicate with departmental staff as needed in evaluating support documentation provided and coordinate required adjustments.  Responsibilities also included periodic preparation of account reconciliations.

Specific Responsibilities:

Income Management

• Reconcile the daily income transactions of the ticketing/fund development database reports to include daily update of deferred income spreadsheet.
• Work with staff originating income transactions to resolve discrepancies.
• Journalize income transactions with accurate chart of account coding.
• Maintain files of transaction postings.
• Prepare support documents for quarterly royalty billings of earned ticketing income.
• Reconcile depositories with income reports in a timely manner, communicating all discrepancies.

• Review, input and process all check requests for payment; ensuring complete documentation.
• Liaison to the vendors for resolving invoices and related questions.
• Review accounts payable inventory to make recommendations for check disbursements.
• Prepare vendor 1099 year-end tax forms as required by IRS deadlines.

Cash/Check Disbursement:

• Update employee payroll file with approved documented additions, changes and/or deletions.
• Ensure the accuracy of semi-monthly payroll data to include review of compensation, time sheets, withholdings, leave accruals and department allocations.
• Process transactions via service provider adhering to jurisdiction regulation.

Additional duties that are unique to this department:

• Adhere to departmental/organizational policies and procedures.
• Make recommendations to increase efficiency of procedures.
• Assist in preparation of documents and schedules for year-end audit.
• Prepare position related reports as required.
• This position requires occasional evening and weekend work (i.e. audit preparation, concert assistance).
• Other department related duties as assigned.

Qualifications Required:

Possess a four-year degree in a related field of study (thus having a basic understanding of GAAP).  Minimum two years experience. A strong working knowledge of MIP is preferred). Payroll experience is a plus (ADP).  Must be accounting proficient, computer literate, meticulous, thorough, and have strong analytical and computer skills.

Or by mail to:
Washington Performing Arts Society
2000 L Street NW, Suite 510
Washington, D.C. 20036
No phone calls please.